Venue Rental – Security Service VFW Post 6012

Venue

Hall

VFW Post 6012 · San Antonio, Texas

125 guests$300.00 base rate$50.00 additional hour

Policies

Cancellation and Refund Policy
[BUSINESS NAME] REFUND AND CANCELLATION POLICY
Effective Date: [Date]
1. Overview
[Business Name] ("we," "our," or "us") values your time and commitment. This policy outlines the rules, timeframes, and fees associated with canceling services, appointments, or purchases, as well as our guidelines for issuing refunds.
2. Appointment & Reservation Cancellations
• Standard Cancellation Window: You may cancel or reschedule your appointment without penalty by notifying us at least [#] hours/days before the scheduled start time.
• Late Cancellations: Cancellations made with less than the required notice period will be subject to a late fee of $[Amount] or [%]% of the service price.
• Missed Appointments (No-Shows): Failing to show up for a scheduled appointment without prior notice will result in a forfeit of payment or a charge equal to 100% of the scheduled service fee.
• Late Arrival: Arriving more than [#] minutes late may be treated as a missed appointment, resulting in cancellation and applicable no-show fees.
3. Product Returns & E-Commerce Refunds
• Return Window: Eligible physical items may be returned within [15–30] days of delivery or purchase receipt, provided they are unused and in their original packaging.
• Non-Returnable Items: Final sale items, personalized/custom goods, and perishable products cannot be returned or refunded.
• Restocking Fees: Returns may be subject to a restocking fee of [%]%, which will be deducted from your final refund amount.
4. Refund Processing
• Reimbursement Method: Approved refunds are issued back to the original form of payment unless store credit is explicitly requested.
• Processing Timeframe: Refunds are typically processed within [3–14] business days after we receive and inspect the returned item or approve the cancellation request.
5. Provider-Initiated Cancellations
• If we must cancel an appointment, booking, or order due to unforeseen circumstances (e.g., severe weather, emergencies, or staff illness), we will contact you immediately to reschedule or provide a 100% full refund.
6. How to Cancel
To cancel an appointment, service, or order, please use one of the following methods:
• Online Portal: [Link to Account/Booking Portal]
• Email: [Email Address]
• Phone: [Phone Number]

Event Security Policy
1. Mandatory Security Staffing
• Strict Requirement: Every event requires dedicated, professional security personnel on-site. There are no exceptions for small or private gatherings.
• Shift Duration: Security personnel must be present from the arrival of the first vendor or guest until the last individual has completely cleared the facility and the parking lot.
• Security Ratios: The minimum staffing required is one (1) uniformed guard per 75–100 guests (Adjust based on your local regulations), with a strict minimum of one (1) guard for any event.
• Sourcing Security:
• Option A (Venue Sourced): The Venue will hire and coordinate a licensed security professional. The Renter will be billed an additional fee of $______ per hour.
• Option B (Renter Sourced): The Renter must hire a licensed, bonded security agency and provide proof of the contract to the venue 14 days prior to the event.

2. Alcohol Service Rules
• Certified Bartenders Only: If alcohol is present, it must be managed and served exclusively by a licensed and insured bartending service. Self-service bars, unmonitored kegs, and guest-brought BYOB setups are strictly prohibited.
• ID Checks: Alcohol will not be served to minors under any circumstances. Bartenders and security staff are authorized to verify identification for any guest.
• Consumption Zones: Alcohol must be kept inside the designated hall area. Consuming alcohol in parking lots, walkways, or exterior common areas is forbidden.
• Service Cutoff: All alcohol service must end exactly 30 minutes prior to the scheduled conclusion of the rental time.

3. Venue Authority & Enforcement
• Right to Terminate: Venue management and the security team hold the ultimate authority to cut off alcohol service or immediately shut down the entire event if guests become disorderly, uncooperative, or violate venue rules. No refunds will be provided if an event is canceled early due to policy violations.
• Liability Insurance: The Renter must secure and submit a Certificate of Insurance (COI) for General Liability (including Host Liquor Liability if alcohol is served) for a minimum of $1,000,000 at least 14 days before the event.

4. Venue Capacity & Layout
• Legal Occupancy: The Renter agrees to never exceed the hall's maximum legal capacity of _______ people.
• Emergency Exits: All fire exits, doors, and pathways must remain completely unobstructed by tables, staging, decorations, or equipment.

Facility Use Policy
[Your Organization Name] – Facility Use Policy & Guidelines
Thank you for your interest in utilizing the facilities at [Your Organization Name]. To maintain a safe, welcoming, and well-managed environment, all individuals, groups, and outside organizations renting or using our property must adhere to the following policies.
1. Eligible Users & Booking Priority
• Priority Booking: Internal programs and events maintain first priority for all facility spaces.
• Outside Requests: Space may be requested by outside organizations, non-profits, or individuals on a first-come, first-served basis, subject to approval.
• Prohibited Use: Facilities may not be used for any activities that conflict with our core organizational values, local ordinances, or safety regulations.
2. Reservation & Payment Terms
• Applications: All reservation requests must be submitted through our [Insert Link to Web Booking Form] at least [30/60] days prior to the event date.
• Deposits: A refundable security deposit of [$Amount] is required to secure the calendar date.
• Final Payment: Full rental fees must be paid no later than [7/14] days before the scheduled event. Failure to complete payment may result in immediate cancellation.
3. General Rules & Use Conditions
• Approved Spaces Only: Users must remain strictly within the specific rooms or outdoor zones designated in their rental agreement. Entering restricted or unassigned areas is prohibited.
• Supervision: Events featuring minors must maintain a chaperone-to-child ratio of at least [e.g., 1:10] at all times.
• Setup & Teardown: The booking group is entirely responsible for setting up and breaking down all tables, chairs, and personal equipment within their approved time block.
• Clean-Up: Facilities must be left in the exact condition they were found. All trash must be gathered, bagged, and placed in the designated dumpster before departure.
4. Prohibited Items & Activities
• Substances: Smoking, vaping, illegal drugs, and gambling are strictly prohibited anywhere on the premises.
• Alcohol: Alcohol is [strictly prohibited / allowed only with pre-approved licenses and a certified bartender].
• Decorations: No items may be nailed, taped, or stapled to walls, ceilings, or painted surfaces. Glitter, confetti, and open flames (candles) are forbidden.
• Property Damage: The user organization accepts full financial responsibility for any physical damage caused to the building, equipment, or grounds during their stay.
5. Liability & Insurance Requirements
• Certificate of Insurance (COI): Organizational users must submit a Certificate of Insurance showing a minimum of [$1,000,000] in General Liability coverage. [Your Organization Name] must be explicitly named as an "Additional Insured" on the policy.
• Indemnification: By submitting a facility request, the user agrees to defend, indemnify, and hold harmless [Your Organization Name] against any claims, losses, damages, or injuries resulting directly or indirectly from the event.

Refundable Cleanup Deposit Policy
📌 Policy Overview
• Purpose: Secures cleanliness and condition compliance.
• Deposit Amount: $[150.00 / 250.00 / 500.00] due upfront.
• Holding Period: Held in a non-interest account until completion.
✅ Return Conditions
• Property left in original, broom-clean condition.
• All trash emptied and placed in designated bins.
• No structural or cosmetic damage beyond normal wear.
• Keys, remotes, and access cards returned.
⚠️ Deductions & Forfeiture
• Cleaning fees: $50/hour billed if extra cleaning is needed.
• Damage costs: Deducted at actual material and labor rates.
• Total forfeiture: Occurs if unapproved smoking or pets happen.
🗓 Timeline & Processing
• Inspection window: Completed within 48 hours post-event/move-out.
• Refund timeline: Issued within [7 to 10 business days].
• Method: Returned via original payment method or mailed check.

Request This Space

From $300.00

$300.00 includes 1 hours · $50.00 each additional hour

NameEmailPhoneOrganizationEvent or Stay Name

StartEnd

Number of Guests

Optional ItemsChairs $2.50 / itemTables $15.00 / item

Additional ChargesEvent Security $50.00 / hour · RequiredIncluded

Estimated total$300.00Final pricing is verified when the request is submitted.

Details or Special Requests

Policies and Agreements

Cancellation and Refund Policy
[BUSINESS NAME] REFUND AND CANCELLATION POLICY
Effective Date: [Date]
1. Overview
[Business Name] ("we," "our," or "us") values your time and commitment. This policy outlines the rules, timeframes, and fees associated with canceling services, appointments, or purchases, as well as our guidelines for issuing refunds.
2. Appointment & Reservation Cancellations
• Standard Cancellation Window: You may cancel or reschedule your appointment without penalty by notifying us at least [#] hours/days before the scheduled start time.
• Late Cancellations: Cancellations made with less than the required notice period will be subject to a late fee of $[Amount] or [%]% of the service price.
• Missed Appointments (No-Shows): Failing to show up for a scheduled appointment without prior notice will result in a forfeit of payment or a charge equal to 100% of the scheduled service fee.
• Late Arrival: Arriving more than [#] minutes late may be treated as a missed appointment, resulting in cancellation and applicable no-show fees.
3. Product Returns & E-Commerce Refunds
• Return Window: Eligible physical items may be returned within [15–30] days of delivery or purchase receipt, provided they are unused and in their original packaging.
• Non-Returnable Items: Final sale items, personalized/custom goods, and perishable products cannot be returned or refunded.
• Restocking Fees: Returns may be subject to a restocking fee of [%]%, which will be deducted from your final refund amount.
4. Refund Processing
• Reimbursement Method: Approved refunds are issued back to the original form of payment unless store credit is explicitly requested.
• Processing Timeframe: Refunds are typically processed within [3–14] business days after we receive and inspect the returned item or approve the cancellation request.
5. Provider-Initiated Cancellations
• If we must cancel an appointment, booking, or order due to unforeseen circumstances (e.g., severe weather, emergencies, or staff illness), we will contact you immediately to reschedule or provide a 100% full refund.
6. How to Cancel
To cancel an appointment, service, or order, please use one of the following methods:
• Online Portal: [Link to Account/Booking Portal]
• Email: [Email Address]
• Phone: [Phone Number]
Event Security Policy
1. Mandatory Security Staffing
• Strict Requirement: Every event requires dedicated, professional security personnel on-site. There are no exceptions for small or private gatherings.
• Shift Duration: Security personnel must be present from the arrival of the first vendor or guest until the last individual has completely cleared the facility and the parking lot.
• Security Ratios: The minimum staffing required is one (1) uniformed guard per 75–100 guests (Adjust based on your local regulations), with a strict minimum of one (1) guard for any event.
• Sourcing Security:
• Option A (Venue Sourced): The Venue will hire and coordinate a licensed security professional. The Renter will be billed an additional fee of $______ per hour.
• Option B (Renter Sourced): The Renter must hire a licensed, bonded security agency and provide proof of the contract to the venue 14 days prior to the event.

2. Alcohol Service Rules
• Certified Bartenders Only: If alcohol is present, it must be managed and served exclusively by a licensed and insured bartending service. Self-service bars, unmonitored kegs, and guest-brought BYOB setups are strictly prohibited.
• ID Checks: Alcohol will not be served to minors under any circumstances. Bartenders and security staff are authorized to verify identification for any guest.
• Consumption Zones: Alcohol must be kept inside the designated hall area. Consuming alcohol in parking lots, walkways, or exterior common areas is forbidden.
• Service Cutoff: All alcohol service must end exactly 30 minutes prior to the scheduled conclusion of the rental time.

3. Venue Authority & Enforcement
• Right to Terminate: Venue management and the security team hold the ultimate authority to cut off alcohol service or immediately shut down the entire event if guests become disorderly, uncooperative, or violate venue rules. No refunds will be provided if an event is canceled early due to policy violations.
• Liability Insurance: The Renter must secure and submit a Certificate of Insurance (COI) for General Liability (including Host Liquor Liability if alcohol is served) for a minimum of $1,000,000 at least 14 days before the event.

4. Venue Capacity & Layout
• Legal Occupancy: The Renter agrees to never exceed the hall's maximum legal capacity of _______ people.
• Emergency Exits: All fire exits, doors, and pathways must remain completely unobstructed by tables, staging, decorations, or equipment.
Facility Use Policy
[Your Organization Name] – Facility Use Policy & Guidelines
Thank you for your interest in utilizing the facilities at [Your Organization Name]. To maintain a safe, welcoming, and well-managed environment, all individuals, groups, and outside organizations renting or using our property must adhere to the following policies.
1. Eligible Users & Booking Priority
• Priority Booking: Internal programs and events maintain first priority for all facility spaces.
• Outside Requests: Space may be requested by outside organizations, non-profits, or individuals on a first-come, first-served basis, subject to approval.
• Prohibited Use: Facilities may not be used for any activities that conflict with our core organizational values, local ordinances, or safety regulations.
2. Reservation & Payment Terms
• Applications: All reservation requests must be submitted through our [Insert Link to Web Booking Form] at least [30/60] days prior to the event date.
• Deposits: A refundable security deposit of [$Amount] is required to secure the calendar date.
• Final Payment: Full rental fees must be paid no later than [7/14] days before the scheduled event. Failure to complete payment may result in immediate cancellation.
3. General Rules & Use Conditions
• Approved Spaces Only: Users must remain strictly within the specific rooms or outdoor zones designated in their rental agreement. Entering restricted or unassigned areas is prohibited.
• Supervision: Events featuring minors must maintain a chaperone-to-child ratio of at least [e.g., 1:10] at all times.
• Setup & Teardown: The booking group is entirely responsible for setting up and breaking down all tables, chairs, and personal equipment within their approved time block.
• Clean-Up: Facilities must be left in the exact condition they were found. All trash must be gathered, bagged, and placed in the designated dumpster before departure.
4. Prohibited Items & Activities
• Substances: Smoking, vaping, illegal drugs, and gambling are strictly prohibited anywhere on the premises.
• Alcohol: Alcohol is [strictly prohibited / allowed only with pre-approved licenses and a certified bartender].
• Decorations: No items may be nailed, taped, or stapled to walls, ceilings, or painted surfaces. Glitter, confetti, and open flames (candles) are forbidden.
• Property Damage: The user organization accepts full financial responsibility for any physical damage caused to the building, equipment, or grounds during their stay.
5. Liability & Insurance Requirements
• Certificate of Insurance (COI): Organizational users must submit a Certificate of Insurance showing a minimum of [$1,000,000] in General Liability coverage. [Your Organization Name] must be explicitly named as an "Additional Insured" on the policy.
• Indemnification: By submitting a facility request, the user agrees to defend, indemnify, and hold harmless [Your Organization Name] against any claims, losses, damages, or injuries resulting directly or indirectly from the event.
Refundable Cleanup Deposit Policy
📌 Policy Overview
• Purpose: Secures cleanliness and condition compliance.
• Deposit Amount: $[150.00 / 250.00 / 500.00] due upfront.
• Holding Period: Held in a non-interest account until completion.
✅ Return Conditions
• Property left in original, broom-clean condition.
• All trash emptied and placed in designated bins.
• No structural or cosmetic damage beyond normal wear.
• Keys, remotes, and access cards returned.
⚠️ Deductions & Forfeiture
• Cleaning fees: $50/hour billed if extra cleaning is needed.
• Damage costs: Deducted at actual material and labor rates.
• Total forfeiture: Occurs if unapproved smoking or pets happen.
🗓 Timeline & Processing
• Inspection window: Completed within 48 hours post-event/move-out.
• Refund timeline: Issued within [7 to 10 business days].
• Method: Returned via original payment method or mailed check.